Full Project Preparation & Contractor Coordination

Everything in Project Planning & Owner Advisory

This package includes our complete planning foundation, then goes further. Before we ever contact a contractor, we'll help you define your project, budget, and expectations so the entire process starts on solid footing.

What's Included:

• On-site or virtual consultation and existing-conditions review

• Personalized project roadmap from planning through construction

• Realistic budget planning and major cost drivers

• Permit and municipality guidance

• Foreseeable construction challenges and project-specific risk factors

• Value-engineering and cost-saving recommendations

• Contractor proposal review and construction contract guidance

Result: You'll enter the contractor process fully prepared, with a clear scope, a realistic budget, and a professional in your corner.

Contractor Sourcing & Vetting

Finding the right contractors is one of the hardest parts of any project. Instead of relying on online reviews and guesswork, we'll identify and reach out to qualified contractors suited to your specific project.

What's Included:

• Identifying contractors suited to your project type and scope

• Reviewing publicly available license status and general standing

• Initial outreach and interest confirmation on your behalf

• Sharing your project scope so bids are based on consistent information

• Screening out obvious mismatches before they reach you

Result: You'll have a short list of contractors worth your time, without making a single cold call yourself.

Managing the Bidding Process

Comparing proposals only works when they're built on the same scope. We'll coordinate the entire bidding process so you receive comparable, apples-to-apples quotes.

What's Included:

• Requesting quotes from contractors on your behalf

• Providing each contractor with a consistent scope for bidding

• Coordinating timelines and following up on outstanding bids

• Answering contractor scope questions during the bidding window

• Keeping the process organized and moving forward

Result: You'll receive comparable proposals without chasing contractors or managing the back-and-forth yourself.

Coordinating Contractor Site Visits

Contractors often need to see the space before quoting. We'll organize and, when appropriate, attend site visits so you're not fielding scheduling and questions on your own.

What's Included:

• Scheduling contractor walkthroughs

• Attending site visits on your behalf when appropriate

• Ensuring each contractor has the information needed to quote accurately

• Capturing notes and observations from each visit

• Keeping communication consistent across all contractors

Result: Every contractor evaluates your project on equal footing, and you stay informed without the coordination burden.

Contractor Negotiation on Your Behalf

This is where experience pays off. We'll negotiate directly with contractors on your behalf, addressing pricing, scope, allowances, and terms, so you don't have to.

What's Included:

• Reviewing each proposal for negotiation opportunities

• Negotiating pricing, scope, allowances, and terms on your behalf

• Clarifying exclusions and closing scope gaps

• Identifying homeowner-purchased material opportunities to reduce markups

• Advocating for your interests as the owner throughout

Result: You'll have someone who knows construction negotiating on your side — working to improve your pricing and terms.

Final Recommendation & Selection Support

After the bids are in and negotiations are complete, we'll help you make sense of it all. We'll deliver a clear recommendation so you can select a contractor with confidence.

What's Included:

• Side-by-side comparison of the final proposals

• Clear explanation of scope, value, and trade-offs

• Our professional recommendation based on your priorities

• Review of the selected contractor's agreement

• Guidance on next steps before construction begins

Contract review is provided for informational purposes only and is not legal advice.

Result: You'll choose your contractor based on a complete, organized picture — not just the lowest number.

Negotiated Savings Summary

You should always be able to see the value of our involvement. We'll provide a clear summary of the negotiations and the outcomes achieved on your behalf.

What's Included:

• Summary of the negotiation points raised

• Pricing and scope improvements achieved

• Clarifications and terms secured on your behalf

• A clear before-and-after view of the negotiated outcome

Savings vary by project and cannot be guaranteed.

Result: You'll see exactly what our coordination and negotiation delivered for your project.

Your PMHP Project Preparation Binder

As with all our services, everything is organized into a professional digital binder you can reference throughout your project.

What's Included:

• Complete planning summary and personalized project roadmap

• Contractor short list and outreach records

• All contractor proposals, organized for comparison

• Negotiation and savings summary

• Final recommendation and selected contractor details

• Personalized next steps

Result: You'll have a complete, organized record of the entire preparation and contractor selection process.

Who This Package Is Best For

This package is ideal for homeowners who want expert planning and prefer to have PMHP handle the contractor process from start to finish.

This package is a great fit if you:

• Don't know where to begin with finding contractors.

• Would rather not deal with contractors directly at all.

• Want qualified contractors sourced and vetted for you.

• Want quotes requested and coordinated on your behalf.

• Want an experienced professional negotiating your pricing and terms.

• Want a clear recommendation before selecting a contractor.

This package may not be the best fit if you:

• Are comfortable finding contractors and negotiating on your own.

• Only want expert planning and proposal review while you manage the contractors yourself.

• Need ongoing project management or owner's representation during construction.

If you'd prefer to manage the contractors yourself, our Project Planning & Owner Advisory package may be a better fit. If you need support during construction, our Owner's Representative & Construction Oversight package may be the better option.